§ 11.04.01. Generally.

All citizen boards created to administer this Land Development Code shall be governed by the following provisions:

(1)

Board membership and officers.

a.

Each board shall not exceed seven members, as stated by the town council and appointed by the town council.

b.

Each member shall reside in the town with the exception of the downtown business committee where each member shall be required to hold a current local business tax license.

c.

Each member shall be appointed to a three-year term, except that, depending on number of members, initially, two members shall be appointed for a term of one year, three members shall be appointed for a term of two years, and two members shall be appointed for a term of three years. Members may be reappointed for subsequent three-year terms.

d.

When a position becomes vacant before the end of the term, and if there are less than five members, the town council shall appoint a substitute member to fill the vacancy for the duration of the vacated term. If there are five or more members, the town council may appoint a substitute member to fill the vacancy for the duration of the vacated term. A member whose term expires may continue to serve until a successor is appointed and qualified.

e.

Members may be removed without notice and without assignment of cause by a majority vote of the town council.

f.

The town council shall annually appoint the chairperson.

g.

Each board shall create whatever subcommittees or ad hoc subcommittees it deems needed to carry out the purposes of the board.

h.

The majority of the board shall annually appoint the membership of the board. The chairperson of the board shall appoint the membership of each ad hoc subcommittee from members of the board, other residents and other interested parties. A majority of the members of any ad hoc subcommittee shall reside in the town.

i.

Citizen boards shall appoint a member to serve as secretary to the board and recorder of all board records. This member shall provide all records to the town clerk, custodian of all board records, on a timely basis after their approval by the board.

j.

Members shall not be compensated, but may be paid for travel and other expenses incurred on board business under procedures prescribed in advance by the town council.

k.

The town council shall appropriate funds to permit each board to perform its prescribed functions.

l.

If any member fails to attend three successive meetings without cause or carry out the requirements of their membership the board shall declare the member's office vacant and notify the town manager.

m.

The town shall keep a file of interested volunteers which shall be consulted at the end of a member's term.

(2)

Board procedures.

a.

Each board shall adopt rules of procedure to carry out its purposes. All rules must conform to this Land Development Code, other town ordinances, and state law.

b.

Each board will establish their own meeting frequency but shall meet at least once a quarter, unless cancelled by the board or its chairperson, and more often at the call of the chairperson or the town council.

c.

Each board shall keep minutes of its proceedings, indicating the attendance of each member, and the decision on every question.

d.

A simple majority shall constitute a quorum.

e.

Each decision of a board must be approved by a majority vote of the members present at a meeting in which a quorum is in attendance and voting.

(Ord. No. 91-6, § 3(11.04.01), 2-11-1992; Ord. No. 2006-12, § 1, 10-10-2006; Ord. No. 2006-12, § 1, 10-10-2006; Ord. No. 2012-11, § 1(11.04.01), 12-11-2012; Ord. No. 2014-02, § 4-22-2014; Ord. No. 2018-06, § 1, 11-13-2018)